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Calendar Availability for monday.com logo.

Assign tasks clearly in monday.com, based on real team availability

Clarity, calm, and a little magic!
Calendar Availability for monday.com makes it easier to assign, track, and rebalance tasks fairly—giving your team a clear, shared view of exactly who's doing what, and what's coming next.
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Calendar Availability: team planning that just… clicks!

Assigning work to your team should be simple, but it rarely is. Managers and department heads are often stuck playing 'Calendar Tetris', manually trying to figure out which tasks are overdue, who's on holiday next week, and who's overloaded right now—all in separate, disconnected platforms. It feels like somehow, someone's still always left wondering: "Wait, who's supposed to be doing this?".
That's where the real magic of Calendar Availability for monday.com comes in. Our app turns messy task planning into something smooth, visible, and yes, even enjoyable! Assign work based on availability, adjust when things shift, and keep everyone looped in with one shared view, right inside your monday.com board.
Less firefighting, more flow, and happier teams—just the way it should be.
Screenshot of Calendar Availability for monday.com

Get started with Calendar Availability for monday.com

Take a guided tour with our interactive walkthrough and learn how to assign tasks, check availability, and keep your team in sync, all inside monday.com!
For more tips on how to get the most out of Calendar Availability, check out our quick-start guide and how-to-use page.
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Save time by assigning work where it makes the most sense

No more juggling spreadsheets, scattered calendars, and endless Slack messages to decide who does what. With Calendar Availability, you can instantly match tasks to the right people using real-time availability, ownership, and deadlines, all in one shared view. Plan with clarity, keep workloads balanced, and free up more time for the work that really matters.
Illustration of a monday.com board with a people icon above it next to coins and a clock.

Gain complete visibility and control of every assignment

Every task in Calendar Availability is a native monday.com item; fully visible in your boards, calendars, timelines, and reports. Quickly filter by date range or assignee to see who's available, overloaded, or out-of-office, and adjust in seconds. Stay in control of task ownership and deadlines, no matter how fast things change.
Gain complete visibility and control of each recurrence

No more guesswork, just happy teams working in sync

You no longer need to guess who's free, chase updates, or risk overloading your team. With Calendar Availability, everyone gets a clear view of what they're working on now, what's next, and where they can step in to help. Keep your projects moving smoothly, your team aligned, and every task right where it belongs.
Happy teams

Features that make task assignment faster and fairer

Assign tasks with real-time availability
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Assign tasks with real-time availability

See your whole team's availability, deadlines, and ownership in one shared view, so you can assign work where it makes the most sense.
Calendar showing how to assign people

Live sync with your calendar

Sync with Outlook and/or Google to instantly reflect out-of-office days, holidays, or other commitments, keeping plans accurate and up to date.
Screenshot showing Calendar Availability for monday.com's calendar integration.

Get instant visibility of everyone's out-of-office status

Instantly spot who's on holiday, off sick, or unavailable. Your team's time off is clearly shown, so you can plan around it with confidence.
Screenshot of Calendar Availability for monday.com

Assign tasks with real-time availability

See your whole team's availability, deadlines, and ownership in one shared view, so you can assign work where it makes the most sense.
Calendar showing how to assign people

Live sync with your calendar

Sync with Outlook and/or Google to instantly reflect out-of-office days, holidays, or other commitments, keeping plans accurate and up to date.
Screenshot showing Calendar Availability for monday.com's calendar integration.

Get instant visibility of everyone's out-of-office status

Instantly spot who's on holiday, off sick, or unavailable. Your team's time off is clearly shown, so you can plan around it with confidence.
Screenshot of Calendar Availability for monday.com

Pricing

The Calendar Availability for monday.com app offers both monthly and annual subscription options. The monthly subscription allows users to pay monthly, while the yearly subscription provides a 15% discounted rate. Please note that all prices mentioned are exclusive of VAT.
Tiers are up to x number of people to connect their calendars. So, for example, if 10 people within your organisation connect their calendars to the app, the price would be $9 per month on a monthly plan, or $7 per year on an annual plan.
Monthly USD
UsersPrice
Up to 30
Up to 55
Up to 109
Up to 1513
Up to 2016
Up to 2520
Up to 3025
Up to 4030
Up to 5036
Up to 6546
Up to 10065
Up to 200130
Up to 300180
Up to 400220
Unlimited300
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Yearly USD
UsersPrice
Up to 30
Up to 54
Up to 107
Up to 1511
Up to 2013
Up to 2517
Up to 3021
Up to 4025
Up to 5030
Up to 6539
Up to 10055
Up to 200110
Up to 300153
Up to 400187
Unlimited255
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Calendar Availability FAQs

Calendar Availability is the first app that makes it easy to assign, track, and rebalance tasks fairly—giving your team a clear, shared view of who's doing what and what's coming next.

The app allows you to see who's ready to work with real-time availability for each team member. Assign tasks in seconds to the right person at the right time, and stop platform-switching to check calendars and out-of-office status.
Calendar Availability for monday.com is compatible with Outlook and Google.
To get started with the app, you can check out our how-to-use page and our interactive walkthrough.
No, availability is only calculated using your calendar.
No, the message is fixed and cannot be edited.
No, when a task is assigned, the proposed time is fixed and cannot be changed unless removed and assigned again.
The pricing is usage-based, so you purchase based on the number of calendar connections you need.
Any user with access to a monday.com account with an active Calendar Availability licence.

Only users with access to a monday.com account can access the app.
Calendar Availability supports billing through monday.com. Ensure the app is installed in your account first, and then complete the following steps:
  1. Click on the 'Installed Apps' button located at the top right corner of the monday.com App marketplace. Click on Calendar Availability.
  2. You will be redirected to the app's main page. Click on the 'Billing' tab found in the menu at the top left of your screen.
  3. Once in the Billing tab, click on 'Upgrade plan'.
  4. Choose a plan to your liking based on what works best for you and your team. Once you select a plan, click on 'Continue to checkout', located at the bottom right corner of your screen.
Pay by credit card or PayPal and click 'Complete your purchase' at the bottom right corner of your screen.
If you purchased a paid plan and would like to change it, you can update to the new plan whenever you want. The difference will be discounted if you purchase before your next renewal. If you are still in the trial phase, you can purchase the app anytime during the 14-day period.

If you require further support, get in touch with us here, and a member of our team will contact you to see how we can help.
VAT charges and rates vary depending on the rules and regulations of the country where you are making the purchase. For further information, please check with your finance team or relevant authorities.
Visit our End User License Agreement and Privacy Policy for more information.
Amalia Rubino's photo

Ready to assign tasks with clarity, calm, and a little magic?

Hi there, I'm Amalia, and I'm the Senior Product Marketing Manager for Calendar Availability here at Upscale.
If you're ready to bring more clarity and flow to task ownership in monday.com, you can start your free 30-day trial below. You'll get full access to the app and can test it out on any of your monday.com projects.

I'm here to help if you have any questions about the app or if you'd like to learn more about how Calendar Availability could work for your unique use case. Just schedule a call with me at a time that works best for you, and I'd be happy to chat!
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